Everything you need to know about using SMPLTSK to save time and reduce mental load
New to SMPLTSK? Start here to understand the basics.
SMPLTSK is visual task management designed specifically for construction and trades. Instead of writing long text descriptions or making phone calls to explain tasks, you simply:
No. If you can take a photo on your phone, you can use SMPLTSK.
There's no training required, no complex setup process, and no learning curve. The app is designed to match how construction workers naturally think - visually and practically.
Under 60 seconds for most tasks.
Here's the typical breakdown:
Compare this to traditional methods:
No - and this is one of SMPLTSK's biggest advantages.
When you share a task, the recipient receives an SMS text message with a link. They simply tap the link and see the task immediately in their mobile browser - no app download required, no login needed, zero friction.
What recipients can do without installing the app:
SMPLTSK is built specifically for visual, hands-on work - not office desk jobs.
Key differences:
Troubleshooting camera access and app settings.
Camera permission MUST be enabled for SMPLTSK to function. Without camera access, you cannot take photos to create visual tasks.
Method 1 - Fix it in SMPLTSK (Recommended):
Method 2 - Fix it in iPhone Settings (iOS):
Method 3 - Fix it in Android Settings:
Tap the Gear icon ⚙️ in SMPLTSK to access Settings.
The Settings menu lets you:
SMPLTSK requests minimal permissions to function effectively:
Required Permission:
Optional Permissions (enhance functionality):
Permissions SMPLTSK does NOT need or request:
Master SMPLTSK's folder system - your competitive advantage for staying organized.
SMPLTSK includes a powerful two-level organization system that transforms how you manage job photos.
The structure is simple:
Example structure you might create:
Creating a Folder:
Creating a File within a Folder:
It's a simple 3-tap process: File icon → Select → Apply.
When viewing an image with markers:
Speed, organization, and mental load reduction.
Scenario: You need to find "that plumbing photo from the Main Street job"
WITHOUT SMPLTSK Folders (using phone gallery):
WITH SMPLTSK Folders:
Time taken: 5-10 seconds
Mental load: Zero. No remembering dates, no scrolling, no frustration.
The best structure depends on your workflow, but here are proven approaches:
Approach 1: Organize by Project/Property
Best for: Builders managing multiple simultaneous projects
Approach 2: Organize by Trade
Best for: Specialists working across multiple sites
Approach 3: Hybrid (Project + Trade)
Best for: Complex projects with multiple trades
Yes, easily.
To move an image to a different Folder/File:
The image is now organized under the new location. Simple reorganization whenever your project structure changes.
Yes, if needed.
Some tasks span multiple categories. For example, a defect that involves both electrical and plumbing work can be assigned to both:
When assigning Folders/Files, you can select multiple items before tapping Apply.
Use the "Filter by Files" feature on the FILES screen.
On the FILES screen, you'll see:
Creating tasks, placing markers, and tracking completion.
It's a simple 3-phase process that takes less than 60 seconds:
Unlimited. Add as many markers as you need to fully communicate the work required.
Common scenarios:
One tap marks it complete - plus team members can add comments.
When a task is finished:
For the person who sent the task:
Yes - before sending the task batch.
Important: Make all corrections before sending the task batch. Once sent, the batch cannot be edited (for security reasons - prevents accidental or intentional deletion of tasks by team members).
Create a new task batch with the additional markers.
Once a batch is sent, it cannot be edited for security reasons. However, you can:
This keeps a complete record of all tasks and prevents accidental changes to sent batches.
Each marker has its own description field where you can add detailed notes.
Best practices for marker descriptions:
There's no character limit - write as much detail as needed for each marker.
How to send tasks to your team and collaborate effectively.
SMPLTSK uses your phone's native sharing options - SMS, WhatsApp, email, and more.
Yes, absolutely.
When sharing, you can select multiple recipients. Everyone receives the same SMS link and can view the task. This is useful for:
Yes - that's a key feature of SMPLTSK.
Anyone who receives the SMS link can:
This allows workers in the field to update task status without needing to call or text you - they just tap the marker green when done.
No - this is one of SMPLTSK's biggest advantages.
Recipients can view and interact with tasks directly in their mobile browser. No app download, no account creation, no barriers.
This means you can send tasks to:
Links remain active as long as you keep the task in SMPLTSK.
If you delete a task from your app, the link will no longer work. Otherwise, recipients can access the link days, weeks, or months later to check task status or review what was done.
This makes SMPLTSK useful for:
Yes! Email is one of the sharing options available.
When you tap the Share button in SMPLTSK, your phone's native share menu appears with all your installed communication apps, including:
Simply select Email from the share options, choose recipients, and send. The task link works the same way regardless of how it's delivered - recipients tap the link to view and interact with the task in their browser.
Common issues and how to fix them.
Try these steps in order:
This is usually a storage or permission issue.
Check phone storage:
Check photo permissions:
Try taking a test photo:
Check these potential issues:
1. SMS/Messaging permission:
2. Cellular service:
3. SMS plan:
Workaround:
This could be a calibration or zoom issue.
Try these solutions:
If markers consistently appear offset from your tap location, please contact support with your phone model.
Enable notifications in two places:
1. In SMPLTSK:
2. In phone settings:
iOS:
Android:
How your data is stored and protected.
Your data is stored securely in Firebase (cloud storage) and accessed through your device. SMPLTSK staff cannot access, view, or read your content.
Here's how it works:
Firebase is Google's secure cloud platform. Your data is encrypted and protected by Firebase's security rules, which prevent SMPLTSK staff from accessing your content.
Your data remains in Firebase cloud storage even if you delete the app.
What happens when you delete SMPLTSK:
Reinstalling:
To permanently delete your data: Contact [email protected] to request account and data deletion.
You can access all your data through the SMPLTSK app anytime.
Your data in Firebase cloud storage:
If you need to permanently export data before closing your account, contact [email protected].
Yes - your data is protected by Firebase's enterprise-grade security and access controls.
Security features:
Firebase is Google's trusted cloud platform used by millions of apps. Your data is protected by industry-standard security measures.
SMPLTSK collects minimal, anonymized usage data to improve the app.
What we collect (aggregated and anonymized):
What we DON'T collect:
See our Privacy Policy for complete details.
Plans, pricing, and subscription management.
Yes! SMPLTSK offers a free version so you can test it risk-free on real jobs.
The free version allows you to:
This gives you enough to test SMPLTSK on a real job and see if it fits your workflow. When you're ready for more, subscribe to create unlimited tasks.
SMPLTSK offers three simple, affordable plans (AUD):
Yes - cancel anytime with no penalties or fees.
How to cancel:
Or cancel through your phone:
Your subscription remains active until the end of your current billing period. Your data stays on your device even after cancellation.
All payments are processed through the App Store (iOS) or Google Play Store (Android).
Accepted methods include:
SMPLTSK never sees or stores your payment information - it's all handled securely by Apple or Google.
Currently, pricing is per individual user.
However, many businesses buy multiple subscriptions for their team. If you're interested in business/team pricing for 5+ users, contact us at [email protected] to discuss custom options.
Your data stays safe in Firebase, but you lose access to create new tasks or share tasks until you renew.
When subscription expires:
Renew anytime to restore full